Dear DotAsia Members,

Here are three important announcements pertaining to the 2026 DotAsia Board Elections:

1. 3rd-Party Election Compliance Administrator (Board Secretariat - Election Team)

To continue the robustness of the Board Elections Process, we have invited a 3rd-Party Election Compliance Administrator to serve on behalf of the Board Secretariat in Elections correspondence.  The Election Compliance Administrator (Board Secretariat - Election Team) will report to the Election Committee and will be communicating to members using elections@board.dot.asia. 

2. Nomination Period Begins

This is a reminder that the Nomination Period for the DotAsia Board Elections 2026 has started today, December 18, 2025 and will end on January 7, 2026 (Wed) 23:59 UTC. 

As outlined in the Board Elections Procedures (BEP) document (https://www.dot.asia/board-elections-2026/), please feel free to use the below templates to submit your nominations and seconds to elections@board.dot.asia. 

According to section 2.1 of the BEP, members that have confirmed their organization’s voter name and voter email address before the commencement of the Nomination Period will be eligible to nominate, second or vote.  Those that did not validate their voter name and email will not receive a nomination form or ballot. 

The list of voters for the 2026 DotAsia Board Election can be found here: https://www.dot.asia/membershipdocs/DotAsia_Voter_List-12_15_2025-Members.pdf

Details of the DotAsia Election Code of Conduct can be found here: https://www.dot.asia/policies/NC-001-ElectionCodeOfConduct_v1-COMPLETE-20240320.pdf  

3. Contact Emails and Whitelisting

The Election team will provide you with updates through the following emails.  Please add the email addresses to your contact list or whitelist it in your email system to ensure that you can receive Election related communications.

Election Committee:  electioncommittee@board.dot.asia
Nomination Committee:  nomcom@board.dot.asia
Election Administrator:  elections@board.dot.asia
DotAsia Board Secretariat:  boardsec@dot.asia
Scrutineer:  jesse@abacushkcpa.com 

Thank you for your attention, and we look forward to your participation in this year’s elections.

Sincerely,

Paul Wilson
DotAsia Board Election Chair 2026

Note:  This is an announcement email, please do not reply to announce@dot.asia.  For all board elections matters, including comments on the election procedures, please contact us at boardsec@dot.asia.

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 The following form/text may be used by a proposer to nominate a candidate:

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To: elections@board.dot.asia

Subject: DotAsia Board Elections Nomination
========================================================================

Dear DotAsia Board Secretariat,

Our organization is proposing a nomination in the DotAsia Board Elections, with the following details:

Proposing Organization’s Name:
Member Category:	[Sponsor Member or Co-Sponsor Member]
Candidate’s Name:
Candidate’s Email Address:

 Sincerely,
_______________ (Name of Voting Representative)
_______________ (Title/Position)
_______________ (Organization)

________________________________________

 

 

 

The following form/text may be used by a seconder in the nomination of a candidate:

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To: elections@board.dot.asia

Subject: Seconding of a Nomination for the DotAsia Board Elections
========================================================================

Dear DotAsia Board Secretariat,

_______________ (Member), will second the nomination of: _______________ (Candidate) proposed by _______________ (proposer) to run as a candidate in the [ Sponsor Member / Co-Sponsor Member ] category of the DotAsia Board Elections.

Our organization is seconding a nomination in the DotAsia Board Elections, with the following details: 

Seconding Organization’s Name:
Proposing Organization’s Name:
Member Category:	[ Sponsor Member or Co-Sponsor Member ]
Candidate’s Name:

 Sincerely,
_______________ (Name of Voting Representative)
_______________ (Title/Position)
_______________ (Organization)