Dear DotAsia Members, Please find below two important announcements pertaining to the 2022 DotAsia Board Elections now underway: 1. 3rd-Party Election Compliance Administrator (Board Secretariat - Election Team) To continue the robustness of the Board Elections Process, we have invited a 3rd-Party Election Compliance Administrator to serve on behalf of the Board Secretariat in Elections correspondence. The Election Compliance Administrator (Board Secretariat - Election Team) will report to the Election Committee and will be communicating to members using DotAsiaBoardElection@outlook.com<mailto:DotAsiaBoardElection@gmail.com>. 2. Nomination Period Begins As foreshadowed, the Nomination Period for the DotAsia Board Elections 2022 has started today, December 28, 2021, and will end on Jan 25, 2022 (Tue) 23:59 UTC. As outlined in the Board Elections Procedures document Appendix A a template of a standard form of nomination may be used see page 8 at https://www.dot.asia/board-elections-2022/; A copy of this template/text is included below my message should you wish to submit your nominations and seconds for this election. Completed forms should be emailed addressed to DotAsiaBoardElection@outlook.com<mailto:DotAsiaBoardElection@gmail.com> before the close of the Nomination Period. Note we will only accept nominations, seconds and votes from your organization’s designated email address that DotAsia has on file. Email correspondence has already been sent to email addresses on file for confirmation purposes. If you have not received this, please check your spam folder and/or reach out to the Board Secretariat at boardsec@dot.asia<mailto:boardsec@dot.asia> as soon as possible. Your attention is drawn to Article 40 (a) of the M&A: 'Nomination of Candidates'; “Each candidate standing for election to the Board for each category of Members must be a natural person proposed by an existing Member of the Company and seconded by another existing Member of the Company. Both proposer and the seconder must be from the same category of Members as the category for which the candidate is standing for election.” Furthermore, Article 40 (c) of the M&A specifies “A candidate for election to the Board cannot stand for more than one category of Members at the same election.” Once a nomination and a second is received for a specific candidate, the Board Secretariat will email the candidate for his/her confirmation of acceptance of candidacy. Such email will also include an information package detailing the roles and fiduciary responsibilities of being a DotAsia Board director (as included in the DotAsia Board Governance Framework – https://dot.asia/BGC001, Code of Conduct – https://dot.asia/BGC-002 and Board Confidentiality Guidelines) for the candidates' reference. Each candidate will be requested to confirm their willingness to act in accordance with these provisions by return email, as well as their nomination and their willingness to serve as a DotAsia Board director if elected. Thank you for your attention to this formal announcement, and we look forward to your participation in the upcoming 2022 DotAsia Board election. Sincerely, [cid:91026ef7-9957-4ce2-8569-baee1d2c0947] Cheryl Langdon-Orr DotAsia Election Chair 2022 ________________________________________ The following form/text may be used by a proposer to nominate a candidate: ======================================================================== To: DotAsiaBoardElection@outlook.com<mailto:DotAsiaBoardElection@outlook.com> Subject: DotAsia Board Elections Nomination ======================================================================== Dear DotAsia Board Secretariat, Our organization is proposing a nomination in the DotAsia Board Elections 2022, with the following details: Proposing Organization’s Name: Member Category: [Sponsor Member or Co-Sponsor Member] Candidate’s Name: Candidate’s Email Address: Sincerely, _______________ (Name of Voting Representative) _______________ (Title/Position) _______________ (Organization) ________________________________________ The following form/text may be used by a seconder in the nomination of a candidate: ======================================================================== To: DotAsiaBoardElection@outlook.com<mailto:DotAsiaBoardElection@outlook.com> Subject: Seconding of a Nomination for the DotAsia Board Elections ======================================================================== Dear DotAsia Board Secretariat, _______________ (Member), will second the nomination of: _______________ (Candidate) proposed by _______________ (proposer) to run as a candidate in the [ Sponsor Member / Co-Sponsor Member ] category of the DotAsia Board Elections in 2022. Our organization is seconding a nomination in the DotAsia Board Elections 2022, with the following details: Seconding Organization’s Name: Proposing Organization’s Name: Member Category: [ Sponsor Member or Co-Sponsor Member ] Candidate’s Name: Sincerely, _______________ (Name of Voting Representative) _______________ (Title/Position) _______________ (Organization)
