Dear DotAsia Members, Here are important announcements pertaining to the 2025 DotAsia Board Elections: 1. Nomination Period Begins This is a reminder that the Nomination Period for the DotAsia Board Elections 2025 has started today, December 27, 2024 and will end on January 16, 2025 (Thu) 23:59 UTC. As outlined in the Board Elections Procedures (BEP) document ( https://www.dot.asia/board-elections-2025/), please feel free to use the templates at the very end of this message to submit your nominations and seconds to elections@board.dot.asia. According to section 2.1 of the BEP, members that have confirmed their organization’s voter name and voter email address before the commencement of the Nomination Period will be eligible to nominate, second or vote. Those that did not validate their voting information will not receive a nomination form or ballot. The list of voters for the 2025 DotAsia Board Elections can be found here: https://www.dot.asia/membershipdocs/DotAsia_Voter_List-12_26_2024.pdf Details of the DotAsia Election Code of Conduct can be found here: https://www.dot.asia/policies/NC-001-ElectionCodeOfConduct_v1-COMPLETE-20240... 2. 3rd-Party Election Compliance Administrator (Board Secretariat - Election Team) To continue the robustness of the Board Elections Process, we have invited a 3rd-Party Election Compliance Administrator to serve on behalf of the Board Secretariat in Elections correspondence. The Election Compliance Administrator (Board Secretariat - Election Team) will report to the Election Committee and will be communicating to members using elections@board.dot.asia. 3. Contact Emails and Whitelisting The Election team will provide you with updates through the following emails. Please add the email addresses to your contact list or whitelist it in your email system to ensure that you can receive Elections related communication. Election Committee: electioncommittee@board.dot.asia Nomination Committee: nomcom@board.dot.asia Election Administrator: elections@board.dot.asia DotAsia Board Secretariat: boardsec@dot.asia Scrutineer: jesse@abacushkcpa.com Thank you for your attention, and we look forward to your participation in this year’s election. Sincerely, Ellen Strickland DotAsia Board Election Chair, on behalf of the DotAsia Election Committee 2025 Note: This is an announcement email, please do not reply to announce@dot.asia. For all board elections matters, including comments on the election procedures, please contact us at boardsec@dot.asia. ********************************************** ________________________________________ The following form/text may be used as a template by a proposer to nominate a candidate: ======================================================================== To: elections@board.dot.asia Subject: DotAsia Board Elections Nomination ======================================================================== Dear DotAsia Board Secretariat, Our organization is proposing a nomination in the DotAsia Board Elections, with the following details: Proposing Organization’s Name: Member Category: [Sponsor Member or Co-Sponsor Member] Candidate’s Name: Candidate’s Email Address: Sincerely, _______________ (Name of Voting Representative) _______________ (Title/Position) _______________ (Organization) ________________________________________ The following form/text may be used as a template by a seconder in the nomination of a candidate: ======================================================================== To: elections@board.dot.asia Subject: Seconding of a Nomination for the DotAsia Board Elections ======================================================================== Dear DotAsia Board Secretariat, _______________ (Member), will second the nomination of: _______________ (Candidate) proposed by _______________ (Proposer) to run as a candidate in the [ Sponsor Member / Co-Sponsor Member ] category of the DotAsia Board Elections. Our organization is seconding a nomination in the DotAsia Board Elections, with the following details: Seconding Organization’s Name: Proposing Organization’s Name: Member Category: [ Sponsor Member or Co-Sponsor Member ] Candidate’s Name: Sincerely, _______________ (Name of Voting Representative) _______________ (Title/Position) _______________ (Organization)