October 2023 - Announce - DotAsia Mailman List Manager

Feedback on DotAsia Articles of Association + DotAsia Board Elections 2024
by Board Secretariat 18 Oct '23

18 Oct '23

Dear DotAsia community, Reminder - Feedback on Proposed Amendments to the DotAsia Articles of Association 2023 First of all, we thank all those who have provided feedback and the expressed support for the proposed changes to strengthen the DotAsia governance structure at the Community Engagement session held online and at the IGF 2023 in Kyoto last week. In case you missed the session, you can review the video at the bottom of the page here: https://www.dot.asia/proposed-amendments-to-the-dotasia-articles-of-associa…. The consolidated feedback will be presented to the DotAsia Board. It is the Board’s intention to call for an Extraordinary General Meeting (EGM) and take measures in accordance with the current DotAsia M&A and the laws of Hong Kong to seek the approval of the amendments such that the new Articles will be in place before the next Board election to ensure that the reforms strengthening the governance of DotAsia will be in place to better protect the organization. We value your input, please send your feedback in by October 31, 2023. You can fill in the survey here: http://aji.asia/aasurvey or directly email to boardsec(a)dot.asia <mailto:boardsec@dot.asia>. DotAsia Board Elections 2024 The first draft of the DotAsia Board Elections Procedures (BEP – an update of BGC-004) for the upcoming Board Elections have been posted at https://www.dot.asia/dotasia-board-elections-2024/. Please provide your comment or feedback to boardsec(a)dot.asia <mailto:boardsec@dot.asia>. The changes include improved processes to address issues raised previously, as well as in alignment with the proposed amendments to the DotAsia Articles (as mentioned above). The DotAsia Board will consider inputs and further consider the BEP for 2024 based on received feedback. We look forward to your participation. Sincerely, Board Secretariat DotAsia Organisation

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Post-Meeting Update for DotAsia members
by Jordan Carter - DotAsia Board Chair 16 Oct '23

16 Oct '23

Post-Meeting Update for DotAsia members 17 October 2023 Dear DotAsia members, This email gives you a brief report on the in-person Board meeting held by DotAsia alongside the APTLD meetings, in Seoul on 17-18 September. The most important output was the governance improvements package agreed unanimously by the Board, to share with you and seek your input. It is a very important question for members to make a decision on, and my honest request is that you support these changes. The changes we have proposed are vital to help resolve several of the difficult problems that have been facing DotAsia for some time, and will help us clean up the organisation and get it focused on the future. Thank you to the members who attended and took part in our discussion of these reforms alongside the Internet Governance Forum - on Monday 9 October. There were several interesting questions and the sense of support for the proposed changes was very strong. You can review the video of this session at the bottom of the engagement page here: https://www.dot.asia/proposed-amendments-to-the-dotasia-articles-of-associa… This is a good way to understand some of the questions and what the answers are. For those attending the upcoming ICANN meeting in Hamburg, I would be happy to meet and discuss the proposals or any other aspect of DotAsia, with Edmon or other colleagues or simply in my own capacity. Other Matters - September 2023 Some other key matters discussed at the face to face meeting included: - Further development of an updated strategic framework for the company, focusing it more clearly and transparently on its goals than previous Boards have done. We will ask members for feedback on this after the governance reform package is done. - We made some adjustments to the way the Board works, including a reduced frequency of meetings in 2024. - We discussed the future of Namesphere and agreed to prepare an MoU between NS and DotAsia to clarify and formalise how DotAsia provides corporate support to Namesphere. - We discussed the current litigations in which the company is ensnared, which are wasting huge quantities of time and money that could be much better spent on fulfilling DotAsia’s mission. - We debrief a bit on the APrIGF recently held in Brisbane, and we prepared for DotAsia’s work at the #IGF2023. - We received reports from the staff team on the company’s community work, operations and finances. We also adopted the minutes of the Board meeting held on 6 September 2023, which have been posted at the following URL along with other Board Committee meeting minutes: https://www.dot.asia/dotasia-organisation/agm-and-board-meetings/ This meeting was a productive and harmonious meeting, focused on the work needed to fulfil DotAsia’s mission and responsibilities. I would like to offer my thanks to all the Directors who participated in the work. Finally, an update like this cannot pass without noting that we still await the report of the Election Committee into the 2023 election process. Public comments by Cheryl Langdon-Orr, the Election Committee independent chair, indicate this process is nearing completion, and I am very much looking forward to this report being sent to DotAsia and then shared with members and the public. As ever, if you have any questions or suggestions on any aspect of DotAsia’s work, please do contact me. Those of you travelling to Germany for the forthcoming ICANN meeting, I hope to see you around the meeting. Yours sincerely Jordan Carter -- Jordan Carter Chair of the Board of Directors *DotAsia* chair(a)board.dot.asia

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EcoInternet Index Report Launch Event at IGF 2023
by boardsec＠dot.asia 05 Oct '23

05 Oct '23

Dear DotAsia members, DotAsia Organisation proudly presents the EcoInternet Index Report, measuring the eco-friendliness of Asia's Internet infrastructure! We cordially invite you to join us for the newest EcoInternet Index Report Launch Event at IGF 2023 in Kyoto! Event Details: * Date: Sunday, October 8, 2023 * Time: 17:00 - 17:30 JST (UTC+9) * Venue: Media Conference Room D, Kyoto International Convention Center * Remote Participation Zoom Link: aji.asia/eiilaunch Come and join the conversation on digital sustainability. Get your copy of the report now at www.ecointernet.asia <http://www.ecointernet.asia> , and be part of the solution for a greener Internet! We look forward to seeing you soon! Best regards, Board Secretariat DotAsia Organisation

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