February 2023 - Announce - DotAsia Mailman List Manager

DotAsia Board Elections 2023 - Election Result and Scrutineer Report
by Election Committee 24 Feb '23

24 Feb '23

Dear DotAsia Members, The voting period of the DotAsia Board Elections 2023 ended on February 13, 2023, 23:59 UTC. In accordance with the Board Election Procedures Section 2.3 and 2.5 I am now declaring to you the results of the 2023 DotAsia Board Election- > *2.5 Report of Election Results: "In accordance with section 2.3 above, > the results of the Board Elections will be declared by the Election Chair > and reported at the upcoming AGM.*" We apologise for our delay** in forwarding this information to you but we are pleased to inform you of the results of your voting, as shown below and have attached the scrutineers detailed report with greater details. We will also be, as usual, reporting on these results and this year's election, to the membership at the upcoming AGM. ** In recent years results have been made available to Members closer to the ending of the 96 hour dispute period after the close of voting. This year the votes cast for directors in the Sponsor Member category resulted in the requirement for the random drawing of lot(s) to select between 4 candidates receiving 11 votes each to fill 3 seats remaining once the geographic requirement for this year took the initial seat with coincidentally also the highest number of 12 votes. This random drawing of lots was performed by our online voting platform provider Bigpulse in a manual operation after the automated tallying was completed. You may find additional information regarding the security and standards of Bigpulse here <https://www.bigpulsevoting.com/about/security/>. It is also regular practice, over the last few years at least, to forward a preview of election results and scrutineers report to the Board at least 12 hours before the Membership announce list. This occurred on February 20th when the scrutineers final report was received to be attached. A number of questions were raised by some members of the Board in reaction to these results and the report, and we have made every effort within the bounds of our role and in compliance with the Board Election Procedures to answer these matters and issues where we can. We are well aware that this has not satisfied all the concerns raised and questions asked, but to continue these interactions and exchanges would only further delay your receipt of these results, in advance of your upcoming AGM. The Sponsor Member Category voting results for the DotAsia Board 2023 are as follows: ---------------------------- Ballots Issued: 24 ---------------------------- Voter ID: 715542 194942 120741 564685 535331 298878 596290 471325 284753 409655 363956 361297 508079 364205 514157 904329 333472 728030 445652 763055 677630 914410 626443 667896 --------------------------------------------- Ballots Received: 23 --------------------------------------------- Voter ID: 535331 298878 596290 471325 284753 409655 363956 361297 508079 364205 514157 904329 333472 728030 445652 763055 677630 914410 626443 667896 194942 120741 564685 ---------------------------------------------- Valid Votes Counted: 85 ---------------------------------------------- In accordance with the geographical diversity requirement specified in Article 33 of the M&A, there shall be at least 1 Director elected for the sub-region of Australasia & Pacific. The 3 candidates from Australasia & Pacific are: Jordan CARTER Australasia & Pacific Maureen HILYARD Australasia & Pacific Tenanoia SIMONA Australasia & Pacific Sponsor Member Candidate Votes Received Jordan CARTER 12 (elected) Jose Emmanuel DISINI 11 (elected) Maureen HILYARD 11 (elected) Nicole T. I. CHAN 11 (elected) Santanu ACHARYA 11 Tenanoia SIMONA 10 Thomas BARRETT 10 Kashif ADEEL 9 Note: Online voting platform provider Bigpulse performs a random draw if there are tie-breaker situations. ------------------------------- ELECTION RESULTS ------------------------------- Sponsor Member Category There were 4 vacancies in the Sponsor Member category. Based on the voting results and geographical diversity requirement, the following candidates were elected in the Sponsor Member category: Jordan CARTER Australasia & Pacific Jose Emmanuel DISINI Central and South East Asia Maureen HILYARD Australasia & Pacific Nicole T. I. CHAN North & East Asia The Co-Sponsor Member Category voting results for the DotAsia Board 2023 are as follows: ---------------------------- Ballots Issued: 8 ---------------------------- Voter ID: 771886 852554 203697 658962 756292 871757 ------------------------------ Ballots Received: 7 ------------------------------ Voter ID: 203697 658962 756292 871757 517759 --------------------------------- Valid Votes Counted: 7 Co-Sponsor Member Candidate Votes Received Akinori MAEMURA 5 (elected) Khan Md. Mahfuzus SALAM 1 Abstain 1 ------------------------------- ELECTION RESULTS ------------------------------- Co-Sponsor Member Category There was 1 vacancy in the Co-Sponsor Member category. Based on the voting results, the following candidate were elected in the Co-Sponsor Member category: Akinori MAEMURA ------------------------------ Note: In accordance with Article 40 (g) of the M&A, in case of an equality of votes, the election shall be decided by way of lot. The online voting platform is set up to perform a random draw in case of an equality of votes. BEP 1.3 Reference: Please find in the attached, the Report of Factual Finding from the scrutineer. The election results will be reported at the upcoming DotAsia AGM on Feb 26, Thank you very much for your participation Yours sincerely, [image: image.png] Cheryl Langdon-Orr DotAsia Board Election Chair 2023 Attachment: Scrutineer Report *NOTE*: In accordance to section 2.3 of the DotAsia Board Elections Procedures, this Agreed-upon Procedures Report on DotAsia Organisation Board Elections in 2023 will be provided for the information of the Election Committee members, DotAsia Board and DotAsia Members only and it should not be copied, referred to or disclosed in whole or in part to any other persons, and the third-party scrutineer will expressly disclaim any liability to any such party in this respect

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Reminder - DotAsia AGM (Annual General Meeting): Feb 26, 2023, SUN
by boardsec＠dot.asia 17 Feb '23

17 Feb '23

Dear DotAsia Members, Please be reminded that the DotAsia AGM will be held on February 26, 2023 at: 16:00 - 18:00 Manila Local Time UTC+8 (=08:00 - 10:00 UTC). It will be conducted in hybrid mode. In Person: Function Room Sulu, Sofitel Philippine Plaza Manila Online: https://agm.dot.asia (Link will be available on Feb 26) If you have not registered, please visit <https://agm.dot.asia> https://agm.dot.asia to register. Furthermore, now that we are back in person, for those who will be on-site, we also invite you to the joint AP* and DotAsia Dinner right after the AGM. We will meet at the Sofitel lobby at 18:30 Manila Local Time (=10:30 UTC) right after the AGM. Dinner venue: <https://m.facebook.com/people/TCC/100076125136941/> The Country Chef (TCC) Filipino Restaurant by the Bay Address: <https://www.google.com/maps/place/1302+Atang+Dela+Rama,+Pasay,+Metro+Manila ,+Philippines/(a)14.5519779,120.9802225,17z/data=!3m1!4b1!4m5!3m4!1s0x3397cbde 9f867cc7:0xd69c3dbc5bc4595e!8m2!3d14.5519727!4d120.9824112> Seascape Village, Atang De La Rama, Pasay City, Philippines (4 minutes walk from Sofitel Philippine Plaza Manila) In case you are unable to attend the AGM and would like to appoint a proxy to another member, you must complete and return a Proxy Form. Please return the form before February 24, 2023, 08:00 UTC or at your earliest convenience. The voting representative of your organization should already have received a Proxy Form via email. It is optional to appoint a proxy. Sincerely, Board Secretariat DotAsia Organisation

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DotAsia AGM (Annual General Meeting): Feb 26, 2023, SUN
by boardsec＠dot.asia 03 Feb '23

03 Feb '23

Dear DotAsia Members, We look very much forward to seeing you at this year's DotAsia Annual General Meeting (AGM) to be held as usual in conjunction with APRICOT 2023. Date: February 26, 2023 (Sun) Time: 08:00 - 10:00 UTC (16:00 - 18:00 UTC+8) Where: Function Room Sulu, Sofitel Philippine Plaza Manila Online Participation: https://agm.dot.asia (Meeting Link will be available on Feb 26) DotAsia Annual General Meeting (AGM) 2023 Agenda: 0. Administrative Welcome 1. Board Chair Opening Remarks 2. Board Election Chair Report 3. Board Report 4. Member Resolution & Discussions - Re-appointment of Auditors - DotAsia Memorandum & Articles of Association (M&A) update - CEO Position and Board Composition 5. .Asia Registry Backend Provider Report 6. Financial Report 2021-2022 7. DotAsia Highlights 2022 & Strategic Plan 2023 8. Open Discussions 9. Joint Dinner with AP* Retreat If you have not registered yet, please do so at https://agm.dot.asia. Details will be included on the AGM website as they become available. Sincerely, Board Secretariat DotAsia Organisation

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