December 2021 - Announce - DotAsia Mailman List Manager

DotAsia Board Elections 2022 - Nomination Updates
by Organisation DotAsia 31 Dec '21

31 Dec '21

Dear DotAsia Members, A Board Elections Compliance Administrator has been engaged to provide supporting and administrative services on behalf of the Board’s Elections Committee. There has been an update to the status of nominations in the DotAsia Board Elections. You can view the latest status here: https://nominations.board2022.dot.asia/<https://www.google.com/url?q=https://www.google.com/url?q%3Dhttps://nominat…> For your convenience, the current status is included below as well. Candidate Member Category Nominated By Seconded By Candidate Confirmation Sub-Region Nicole T. I. CHAN Sponsor Member TWNIC (.TW) JPRS (.JP) Candidacy Accepted North and Northeast Asia Please be reminded that the nomination period will end on January 25, 2022 (Tue) 23:59 UTC. Board Elections Compliance Administrator, on behalf of DotAsia Board Secretariat (Elections Team)

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DotAsia Board Elections 2022 - Nomination Period Begins TODAY - December 28, 2021
by DotAsia Organisation 28 Dec '21

28 Dec '21

Dear DotAsia Members, Please find below two important announcements pertaining to the 2022 DotAsia Board Elections now underway: 1. 3rd-Party Election Compliance Administrator (Board Secretariat - Election Team) To continue the robustness of the Board Elections Process, we have invited a 3rd-Party Election Compliance Administrator to serve on behalf of the Board Secretariat in Elections correspondence. The Election Compliance Administrator (Board Secretariat - Election Team) will report to the Election Committee and will be communicating to members using DotAsiaBoardElection(a)outlook.com<mailto:DotAsiaBoardElection@gmail.com>. 2. Nomination Period Begins As foreshadowed, the Nomination Period for the DotAsia Board Elections 2022 has started today, December 28, 2021, and will end on Jan 25, 2022 (Tue) 23:59 UTC. As outlined in the Board Elections Procedures document Appendix A a template of a standard form of nomination may be used see page 8 at https://www.dot.asia/board-elections-2022/; A copy of this template/text is included below my message should you wish to submit your nominations and seconds for this election. Completed forms should be emailed addressed to DotAsiaBoardElection(a)outlook.com<mailto:DotAsiaBoardElection@gmail.com> before the close of the Nomination Period. Note we will only accept nominations, seconds and votes from your organization’s designated email address that DotAsia has on file. Email correspondence has already been sent to email addresses on file for confirmation purposes. If you have not received this, please check your spam folder and/or reach out to the Board Secretariat at boardsec(a)dot.asia<mailto:boardsec@dot.asia> as soon as possible. Your attention is drawn to Article 40 (a) of the M&A: 'Nomination of Candidates'; “Each candidate standing for election to the Board for each category of Members must be a natural person proposed by an existing Member of the Company and seconded by another existing Member of the Company. Both proposer and the seconder must be from the same category of Members as the category for which the candidate is standing for election.” Furthermore, Article 40 (c) of the M&A specifies “A candidate for election to the Board cannot stand for more than one category of Members at the same election.” Once a nomination and a second is received for a specific candidate, the Board Secretariat will email the candidate for his/her confirmation of acceptance of candidacy. Such email will also include an information package detailing the roles and fiduciary responsibilities of being a DotAsia Board director (as included in the DotAsia Board Governance Framework – https://dot.asia/BGC001, Code of Conduct – https://dot.asia/BGC-002 and Board Confidentiality Guidelines) for the candidates' reference. Each candidate will be requested to confirm their willingness to act in accordance with these provisions by return email, as well as their nomination and their willingness to serve as a DotAsia Board director if elected. Thank you for your attention to this formal announcement, and we look forward to your participation in the upcoming 2022 DotAsia Board election. Sincerely, [cid:91026ef7-9957-4ce2-8569-baee1d2c0947] Cheryl Langdon-Orr DotAsia Election Chair 2022 ________________________________________ The following form/text may be used by a proposer to nominate a candidate: ======================================================================== To: DotAsiaBoardElection(a)outlook.com<mailto:DotAsiaBoardElection@outlook.com> Subject: DotAsia Board Elections Nomination ======================================================================== Dear DotAsia Board Secretariat, Our organization is proposing a nomination in the DotAsia Board Elections 2022, with the following details: Proposing Organization’s Name: Member Category: [Sponsor Member or Co-Sponsor Member] Candidate’s Name: Candidate’s Email Address: Sincerely, _______________ (Name of Voting Representative) _______________ (Title/Position) _______________ (Organization) ________________________________________ The following form/text may be used by a seconder in the nomination of a candidate: ======================================================================== To: DotAsiaBoardElection(a)outlook.com<mailto:DotAsiaBoardElection@outlook.com> Subject: Seconding of a Nomination for the DotAsia Board Elections ======================================================================== Dear DotAsia Board Secretariat, _______________ (Member), will second the nomination of: _______________ (Candidate) proposed by _______________ (proposer) to run as a candidate in the [ Sponsor Member / Co-Sponsor Member ] category of the DotAsia Board Elections in 2022. Our organization is seconding a nomination in the DotAsia Board Elections 2022, with the following details: Seconding Organization’s Name: Proposing Organization’s Name: Member Category: [ Sponsor Member or Co-Sponsor Member ] Candidate’s Name: Sincerely, _______________ (Name of Voting Representative) _______________ (Title/Position) _______________ (Organization)

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DotAsia Board Elections 2022 - Election Committee
by DotAsia Chair 26 Dec '21

26 Dec '21

Dear DotAsia Member, The Board is pleased to announce the appointment of the 2022 DotAsia Board Election Committee. Election Committee Chair: Ms. Cheryl Langdon-Orr Election Committee Co-Sponsor Members community representative: to monitor the election for seat(s) returned from the Sponsor Member category: Mr. Kuo-Wei Wu Election Committee Sponsor Members community representative: to monitor the election for seat(s) returned from the Co-Sponsor Member category: Mr. Andrew Molivurae The term of the current Election Committee is from December 27, 2021 to February 27, 2022. The Election Committee will oversee the election process, declare the election results and resolve procedural disputes, if any. For more information about the DotAsia Board Election, please refer to the Board Elections Procedures 2022<https://www.dot.asia/board-elections-2022/>. As stated in the Board Election Procedures, the Board Secretariat shall work under the supervision of the Board Secretary on the administration of the Board Elections. The Board has appointed the Board Community-Projects Committee (BCC) Chair, Ms. Ellen Strickland, as the Board Secretary for the DotAsia Board Elections 2022. The Election Committee will provide you with updates through DotAsiaElectionCommittee(a)outlook.com<mailto:DotAsiaElectionCommittee@outlook.com>. Please add this email address to your contact list or whitelist it in your email system to ensure that you can receive Elections-related communications. Thank you again for all who participated, commented and provided feedback in the development of this year’s DotAsia Board Elections Procedures (BEP) 2022, which took into account feedback received from the DotAsia AGM2021<https://www.dot.asia/dotasia-files/board/meeting-minutes/agm/DotAsia-Annual…> and from the Advisory Council. A First Draft<https://www.dot.asia/policies/BGC004-BoardElectionsProcedures-v1-DRAFT-1-20…> and Notice Of DotAsia Board Elections<https://www.dot.asia/policies/NoticeOfBoardElections2022-DRAFT-1_20211103.p…> was posted for public comment and announced to Members on November 4, 2021, followed by the Revised Draft<https://www.dot.asia/policies/BGC004-BoardElectionsProcedures-v1-DRAFT-2-20…>, posted and announced on December 2, 2021. The Final BEP 2022<https://www.dot.asia/policies/BGC004-BoardElectionsProcedures-v1-20211223.p…> and Final Notice of DotAsia Board Elections<https://www.dot.asia/policies/NoticeOfBoardElections2022-20211223.pdf> was posted and announced on December 23, 2021. I look forward to your participation in the DotAsia Board Elections. Sincerely, Maureen Hilyard Board Chair DotAsia Organisation

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DotAsia Board Elections Procedure 2022 - Final Version Posted
by boardsec＠dot.asia 23 Dec '21

23 Dec '21

Dear DotAsia Members, The final version of the DotAsia Board Elections Procedures for the 2022 Board Elections (BGC-004: Board Elections Procedures along with the Notice of Board Elections 2022) is now posted on https://www.dot.asia/board-elections-2022/ (and attached here for your reference). A separate but related Special Advisory has also been issued: https://www.dot.asia/policies/SpecialAdvisory-CompositionOfDotAsiaBoard-FINA L-20211223.pdf. Please be reminded that the nomination period will begin on Tuesday December 28, 2021. Best Regards, Board Secretariat DotAsia Organisation

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Re: [Announce] DotAsia Board Elections 2022
by boardsec＠dot.asia 03 Dec '21

03 Dec '21

Dear DotAsia Members, A revised draft of the DotAsia Board Elections Procedures incorporating feedback and comments received has been posted at: https://www.dot.asia/board-elections-2022/. It is open for a second round of public comments, with the final version scheduled to be posted on Dec 23, 2021. If you have any comments for the elections procedures, please contact us through boardsec(a)dot.asia. Thank you and we look forward to your participation. Board Secretariat DotAsia Organisation From: boardsec(a)dot.asia <boardsec(a)dot.asia> Sent: November 3, 2021 9:50 PM To: 'announce(a)dot.asia' <announce(a)dot.asia> Subject: DotAsia Board Elections 2022 Dear DotAsia Members, The first draft of the DotAsia Board Elections Procedures (BEP) for the upcoming Board Elections had been posted for your comments and feedback at: https://www.dot.asia/board-elections-2022/. Note that as explained in BEP2021 (https://www.dot.asia/policies/DotAsia-BoardElections2021_AmendedFINAL-COMPL ETE-2021-01-25.pdf see Endnote), it is anticipated from this year onwards that two documents will be maintained, with the procedures being a policy document that may not be changed each year, and the details and dates published as a notice separately, which is anticipated to be updated each year. The vacancies in the Board Elections 2022 for each Member category are: . Sponsor Members: 4 . Co-Sponsor Members: 1 The timeline for the elections is as follows: . December 27, 2021 (Mon) - Seating of the Board Election Committee . December 28, 2021 (Tue) - Nomination Period Begins (4 weeks) . January 25, 2022 (Tue) - Nomination Period Ends . January 30, 2022 (Sun) - Nominations Report sent to the Board . January 31, 2022 (Mon) - Voting Period Begins (2 weeks) (if necessary) . February 4, 2022 (Fri) - Call for Annual General Meeting (AGM) . February 14, 2022 (Mon) - Voting Period Ends . February 27, 2022 (Sun) - Annual General Meeting . February 27, 2022 (Sun) - New elected Board members assume office This is an announcement email, please do not reply or send to <mailto:announce@dot.asia> announce(a)dot.asia. For all board elections matters, including comments for the elections procedures, please contact us through boardsec(a)dot.asia <mailto:boardsec@dot.asia> . We look forward to your participation. Board Secretariat DotAsia Organisation

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