December 2020 - Announce - DotAsia Mailman List Manager

DotAsia Board Elections 2021 - Elections Committee and Nomination Period Begins
by DotAsia Election Committee 28 Dec '20

28 Dec '20

Dear DotAsia Members, Here are two important announcements pertaining to the DotAsia Board Elections 2021: *1. **3rd-Party Board Secretariat (Fusion CPA, Board Secretariat - Election Team)* This year, to enhance the robustness of the Board Elections Process, we have invited Fusion Certified Public Accountants (Fusion CPA) to serve on behalf of the Board Secretariat in Elections correspondence. Fusion CPA, (Board Secretariat - Election Team) will report to the Election Committee and will be communicating to members using DotAsiaBoardElection(a)gmail.com. *2. **Nomination Period Begins* This is a reminder that the Nomination Period for the DotAsia Board Elections 2021 has started today, Dec 28, 2020 and will end on Feb 1, 2021 (Mon) 23:59 UTC. As outlined in the Board Elections Procedures document ( https://www.dot.asia/policies/DotAsia-BoardElections2021_FINAL.pdf) please feel free to use the below templates to submit your nominations and seconds to DotAsiaBoardElection(a)gmail.com. Please also note that we will accept nominations, seconds and votes from your organization’s designated email address that DotAsia has on file. Email correspondences have been sent to that email address earlier for confirmation purposes. If you have not obtained it, please check your spam folder or reach out to the Board Secretariat at boardsec(a)dot.asia. Thank you for your attention, and we look forward to your participation in this year’s elections. Sincerely, Kuo-Wei Wu DotAsia Election Chair 2021 ________________________________________ *The following form/text may be used by a proposer to nominate a candidate:* ======================================================================== Subject: DotAsia Board Elections Nomination ======================================================================== Dear DotAsia Board Secretariat, Our organization is proposing a nomination in the DotAsia Board Elections 2021, with the following details: Proposing Organization’s Name: Member Category: [Sponsor Member or Co-Sponsor Member] Candidate’s Name: Candidate’s Email Address: Sincerely, _______________ (Name of Voting Representative) _______________ (Title/Position) _______________ (Organization) ________________________________________ *The following form/text may be used by a seconder in the nomination of a candidate:* ======================================================================== Subject: Seconding of a Nomination for the DotAsia Board Elections ======================================================================== Dear DotAsia Board Secretariat, _______________ (Member), will second the nomination of: _______________ (Candidate) proposed by _______________ (proposer) to run as a candidate in the [ Sponsor Member / Co-Sponsor Member ] category of the DotAsia Board Elections in 2021. Our organization is seconding a nomination in the DotAsia Board Elections 2021, with the following details: Seconding Organization’s Name: Proposing Organization’s Name: Member Category: [ Sponsor Member or Co-Sponsor Member ] Candidate’s Name: Sincerely, _______________ (Name of Voting Representative) _______________ (Title/Position) _______________ (Organization)

1 0

The 2021 DotAsia Board Election Committee is now seated
by DotAsia Chair 28 Dec '20

28 Dec '20

Dear DotAsia Member, We are pleased to announce the appointment of the 2021 DotAsia Board Election Committee. Election Chair: Mr. Kuo-Wei Wu Election Committee Co-Sponsor Members community representative to monitor election for seat(s) returned from the Sponsor Member category: Ms. Cheryl Langdon-Orr (APRALO) Election Committee Sponsor Members community representative: to monitor election for seat(s) returned from the Co-Sponsor Member category: Mr. Andrew Molivurae (.vu) The term of the current Election Committee is from December 28, 2020 to February 28, 2021. The Election Committee will oversee the election process, declare the election results, and resolve procedural disputes, if any. For more information about the DotAsia Board Election, please refer to the Board Elections Procedures 2021<https://www.dot.asia/policies/DotAsia-BoardElections2021_FINAL.pdf>. The Election Committee will provide you with updates through DotAsiaElectionCommittee(a)gmail.com<mailto:DotAsiaElectionCommittee@gmail.com>. Please add this email address to your contact list or whitelist it in your email system to ensure that you can receive Elections related communications. Thank you again for all who participated, commented and provided feedback in the development of this year’s DotAsia Board Elections Procedures (BEP) 2021, which took into account feedback received from DotAsia AGM2020<https://www.dot.asia/dotasia-files/board/meeting-minutes/agm/DotAsia-Annual…> and from the Advisory Council, with a First Draft<https://www.dot.asia/policies/DotAsia-BoardElections2021_DRAFT%202.0_redlin…> posted for public comments and announced to Members on November 4, 2020, followed by a Revised Draft<https://www.dot.asia/policies/DotAsia-BoardElections2021_DRAFT%202.0_clean.…> posted and announced on December 2, 2020, and then additional comments, legal advice, expert opinion and feedback was further considered by the Board, with the Final BEP2021<https://www.dot.asia/policies/DotAsia-BoardElections2021_FINAL.pdf> posted and announced on December 21, 2020. I look forward to your participation in the DotAsia Board Elections which we hope will result in the selection of people who are prepared to work in the best interests of the DotAsia Organisation and promoting the .ASIA domain. Sincerely, Maureen Hilyard Board Chair DotAsia Organisation

1 0

DotAsia Board Elections Procedure 2021 - Final Version Posted
by DotAsia Board Secretariat 21 Dec '20

21 Dec '20

Dear DotAsia Members, The final version of the DotAsia Board Elections Procedures for the 2021 Board Elections is now posted on https://www.dot.asia/board-elections-2021/ (and attached here for your reference). In the development of the Board Elections Procedures (BEP) 2021, feedback received from the <https://www.dot.asia/dotasia-files/board/meeting-minutes/agm/DotAsia-Annual GeneralMeetingMinutes-20200217.pdf#new_tab> DotAsia AGM2020 was taken into consideration by the DotAsia Board, and a preliminary draft circulated for feedback from the Advisory Council. Thereupon, a <https://www.dot.asia/policies/DotAsia-BoardElections2021_DRAFT%202.0_redlin eFROMv1.1.pdf> First Draft of BEP2021 was updated and posted for public comments and announced to DotAsia Members on Nov 4, 2020. Comments received were incorporated and considered by the Board and further feedback from the AC received, and a <https://www.dot.asia/policies/DotAsia-BoardElections2021_DRAFT%202.0_clean. pdf> Revised Draft of the BEP2021 was posted for public comments and announced to DotAsia Members on Dec 2, 2020. Additional comments, legal advice, expert opinion and feedback was further considered by the Board, and a Final BEP2021 <https://www.dot.asia/policies/DotAsia-BoardElections2021_FINAL.pdf> was posted and announced to the DotAsia Members now on Dec 21, 2020. Please be reminded that the nomination period will begin on Sunday December 28, 2020. Best Regards, Board Secretariat DotAsia Organisation

1 0

Re: [Announce] DotAsia Board Elections 2021
by DotAsia Secretary 02 Dec '20

02 Dec '20

Dear DotAsia Members, A revised draft of the DotAsia Board Elections Procedures incorporating feedback and comments received has been posted at: https://www.dot.asia/board-elections-2021/. It is open for a second round of public comments, with the final version scheduled to be posted on Dec 18, 2020 (or Dec 21 if more than expected comments are received). If you have any comments for the elections procedures, please contact us through secretary(a)dot.asia <mailto:secretary@dot.asia> . Thank you and we look forward to your participation. Rebecca Chan Company Secretary DotAsia Organisation From: DotAsia Secretary [mailto:secretary@dot.asia] Sent: Wednesday, 4 November 2020 9:16 PM To: 'announce(a)dot.asia' <announce(a)dot.asia> Subject: DotAsia Board Elections 2021 Dear DotAsia Members, The first draft of the DotAsia Board Elections Procedures for the upcoming Board Elections had been posted for your comments and feedback at: https://www.dot.asia/board-elections-2021/. The vacancies in the Board Elections 2021 for each Member category are: • Sponsor Members: 4 • Co-Sponsor Members: 1 The proposed timeline for the elections is as follows: Finalization of Board Elections Procedures: - Nov 4, 2020 (Today): Posting of Draft of Board Election Procedures - Dec 2, 2020 (Wed): Posting of Revised Draft of Board Election Procedures (if necessary based on feedback received up to Dec 1) - Dec 18, 2020 (Fri): Posting of Finalized Board Election Procedures Nomination & Voting Periods: - Dec 28, 2020 (Mon) – Nomination Period Begins (open for 5 weeks) - Feb 1, 2021 (Mon) – Nomination Period Ends - Feb 5, 2021 (Fri) – Voting Period Begins (if necessary, open for 2 weeks) - Feb 19, 2021 (Fri) – Voting Period Ends - Feb 28, 2021 (Sun) – Annual General Meeting (during APRICOT) - Feb 28, 2021 (Sun) – New elected Board members assume office This is an announcement email, please do not reply or send to announce(a)dot.asia <mailto:announce@dot.asia> . For all board elections matters, including comments for the elections procedures, please contact us through secretary(a)dot.asia <mailto:secretary@dot.asia> . We look forward to your participation. Rebecca Chan Company Secretary DotAsia Organisation

1 0