March 2024 - Announce - DotAsia Mailman List Manager

DotAsia Board Elections 2024 - Nomination Updates
by Board Elections 09 Apr '24

09 Apr '24

Dear DotAsia Members, A Board Elections Compliance Administrator has been engaged to provide supporting and administrative services on behalf of the Board’s Elections Committee. There has been an update to the status of nominations in the DotAsia Board Elections. You can view the latest status here: https://nominations.board2024.dot.asia/ For your convenience, the current status is included below as well. Candidate Member Category Nominated By Seconded By Candidate Confirmation* Sub-Region Please be reminded that the nomination period will end on April 9, 2024 (Tue) 23:59 UTC. Regards, Board Elections Compliance Administrator, on behalf of DotAsia Board Secretariat (Elections Team) * An Election Code of Conduct <https://www.dot.asia/policies/NC-001-ElectionCodeOfConduct_v1-COMPLETE-2024…> is established by the NomCom in accordance with the DotAsia Articles of Association. Any non-compliance with the code may result in exclusion of the relevant person from the election. According to DotAsia Article of Association Article 23(2), all confirmed eligible nominees will be included in the Nominations Report. Note: This is an announcement email, please do not reply to announce(a)dot.asia. For all board elections matters, including comments on the election procedures, please contact us at boardsec(a)dot.asia.

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Webinar (Mar 28) - DotAsia Board Election 2024
by Board Secretariat 26 Mar '24

26 Mar '24

Dear DotAsia Members, The DotAsia Board Election nomination period has started. You are cordially invited to join us at a webinar scheduled for: Event Info: March 28, 2024 (Thu) Time: 03:00 UTC (20 minutes) Zoom: http://aji.asia/webinar In this webinar, we will tell you about the enhancement made for Board Election 2024 and a highlight of the nomination and voting process. Join us on March 28, 2024 (Thu) at 03:00 UTC to learn more. If you are unable to join us at this time, we will post the recording at https://www.dot.asia/board-elections-2024/ <https://www.dot.asia/board-elections-202/>. Should you have any questions, please feel free to contact us at boardsec(a)dot.asia <mailto:boardsec@dot.asia>. Regards, Board Secretariat DotAsia Organisation Note: This is an announcement email, please do not reply to announce(a)dot.asia. For all board elections matters, please contact us at boardsec(a)dot.asia.

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DotAsia Board Elections 2024 - Nomination Period Begins
by Election Committee 21 Mar '24

21 Mar '24

Dear DotAsia Members, Here are two important announcements pertaining to the 2024 DotAsia Board Elections: 1. 3rd-Party Election Compliance Administrator (Board Secretariat - Election Team) To continue the robustness of the Board Elections Process, we have invited a third-party Election Compliance Administrator to serve on behalf of the Board Secretariat in Elections correspondence. The Election Compliance Administrator (Board Secretariat—election Team) will report to the Election Committee and communicate with members using elections(a)board.dot.asia. 2. Nomination Period Begins This is a reminder that the Nomination Period for the DotAsia Board Elections 2024 has started today, March 21, 2024, and will end on April 9, 2024 (Tue) at 23:59 UTC. As outlined in the Board Elections Procedures (BEP) document ( https://www.dot.asia/board-elections-2024/) the templates below are provided for you to submit your nominations and seconds to elections(a)board.dot.asia. According to section 2.1 of the BEP, members who confirm their organization’s voter name and voter email address before the commencement of the Nomination Period will be eligible to nominate, second, or vote. Those who did not validate their voter name and email will not receive a nomination form or ballot. The list of voters for the 2024 DotAsia Board Election can be found here <https://www.dot.asia/membershipdocs/DotAsia_Voter_List-03_20_2024.pdf>: 3. Contact Emails and Whitelisting The Election team will send you updates through the following emails. Please add these email addresses to your contact list or whitelist them in your email system to ensure that you can receive Election-related communications. Election Committee: electioncommittee(a)board.dot.asia Nomination Committee: nomcom(a)board.dot.asia Election Administrator: elections(a)board.dot.asia DotAsia Board Secretariat: boardsec(a)dot.asia Scrutineer: jesse(a)abacushkcpa.com Thank you for your attention, and we look forward to your participation in this year’s elections. Sincerely, Cheryl Langdon-Orr DotAsia Election Chair 2024 Note: This is an announcement email. Please do not reply to announce(a)dot.asia. For all board election matters, including comments on the election procedures, please contact us at boardsec(a)dot.asia. ___________________________________________________________________________ The following form/text may be used by a proposer to nominate a candidate: ======================================================================== To: elections(a)board.dot.asia Subject: DotAsia Board Elections Nomination ======================================================================== Dear DotAsia Board Secretariat, Our organization is proposing a nomination in the DotAsia Board Elections with the following details: Proposing Organization’s Name: Member Category: [Sponsor Member or Co-Sponsor Member] Candidate’s Name: Candidate’s Email Address: Sincerely, _______________ (Name of Voting Representative) _______________ (Title/Position) _______________ (Organization) ___________________________________________________________________________ The following form/text may be used by a seconder in the nomination of a candidate: ======================================================================== To: elections(a)board.dot.asia Subject: Seconding of a Nomination for the DotAsia Board Elections ======================================================================== Dear DotAsia Board Secretariat, _______________ (Member) will second the nomination of: _______________ (Candidate) proposed by _______________ (proposer) to run as a candidate in the [ Sponsor Member / Co-Sponsor Member ] category of the DotAsia Board Elections. Our organization is seconding a nomination in the DotAsia Board Elections with the following details: Seconding Organization’s Name: Proposing Organization’s Name: Member Category: [ Sponsor Member or Co-Sponsor Member ] Candidate’s Name: Sincerely, _______________ (Name of Voting Representative) _______________ (Title/Position) _______________ (Organization)

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DotAsia Board Elections 2024 - Election Committee & Nomination Committee
by Jordan Carter - DotAsia Board Chair 13 Mar '24

13 Mar '24

Dear DotAsia Member, Election Committee To begin with, on behalf of the DotAsia Board I would like to renew our thanks to all who participated in, and provided feedback on the development of this year’s DotAsia Board Elections Procedures (BEP). We are pleased to inform you that we have incorporated the feedback received from both the Membership and from last year’s Election Committee. The BEP and Final Notice of DotAsia Board Elections is in line with DotAsia's policies and rules and can be found at https://www.dot.asia/board-elections-2024/. We are now pleased to announce the (re)appointment of the members of the 2024 DotAsia Board Election Committee: Election Chair: Cheryl Langdon-Orr Election Committee Co-Sponsor Members community representative: to monitor election for seat(s) returned from the Sponsor Member category: Kuo-Wei Wu Election Committee Sponsor Members community representative: to monitor election for seat(s) returned from the Co-Sponsor Member category: Andrew Molivurae The term of the current Election Committee is from March 13, 2024 to May 23, 2024 (or the completion of the Board Elections 2024 including any by-elections required). The Election Committee will oversee the election process, declare the election results and resolve procedural disputes if any. For more information about the DotAsia Board Election, please refer to the Board Elections Procedures (BEP) 2024 <https://www.dot.asia/board-elections-2024/>. As stated in the Board Elections Procedures, the Board Secretariat shall work under the supervision of the Election Committee on the administration of the Board Elections (note that this is updated from last year). Nomination Committee New in 2024 and with reference to Articles 23 of the DotAsia Articles of Association, the Board must establish a Nomination Committee (NomCom) to oversee the nominations and nominee conduct during each Board Election. The term of the current Nomination Committee is from March 13, 2024 to May 23, 2024 (or the completion of the Board Elections 2024 including any by-elections required). The NomCom has the power to determine the eligibility of each Nominee in a Board election, and to exclude a Nominee from a Board election due to their ineligibility. For detail, please refer to section 2.3 (g) of the BEP. We are pleased to announce the appointment of the members of the 2024 DotAsia Board Election NomCom: Nomination Committee Chair: Heather Forrest Nomination Committee Members: Bertrand Cherrier, Pua Hunter and Craig Ng. Contact Emails and Whitelisting The Election team will provide you with updates through the following emails. Please add the email addresses to your contact list or whitelist it in your email system to ensure that you can receive Election related communications. Election Committee: electioncommittee(a)board.dot.asia Nomination Committee: nomcom(a)board.dot.asia Election Administrator: elections(a)board.dot.asia <boardelections(a)board.dot.asia>DotAsia Board Secretariat: boardsec(a)dot.asia Scrutineer: jesse(a)abacushkcpa.com We look forward to your participation in the DotAsia Board Elections. Yours sincerely, Jordan Carter -- Jordan Carter Chair of the Board of Directors *DotAsia* chair(a)board.dot.asia

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