- Announce - DotAsia Mailman List Manager

DotAsia AGM (Annual General Meeting): Feb 27, 2022, SUN
by DotAsia Board Secretariat 04 Feb '22

04 Feb '22

Dear DotAsia Members, We look very much forward to seeing you virtually at this year's DotAsia Annual General Meeting (AGM) to be held as usual in conjunction with APRICOT 2022. Date: February 27, 2022 (Sun) Time: 06:30 - 08:00 UTC Format: Online meeting via Zoom URL: https://agm.dot.asia DotAsia Annual General Meeting (AGM) 2022 Agenda: 0. Administrative Welcome 1. Board Chair Opening Remarks 2. Board Election Chair Report 3. Board Governance Committee (BGC) Report 4. Board Finance Committee (BFC) Report 5. Board Community Projects Committee (BCC) Report 6. .Asia Registry Backend Provider Report 7. DotAsia Highlights 2021 & Strategic Plan 2022 8. Financial Report 2020-2021 9. Open Discussions There will be one (1) Members’ resolution to be presented during 4. BFC Report this year: 1. Re-appointment of Auditors. If you have not registered yet, please do so at https://agm.dot.asia. Details will be included on the AGM website as they become available. Sincerely, Board Secretariat DotAsia Organisation

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URGENT NOTICE: Update on change to the slate of Candidates being voted for in the current dot.ASIA Board Elections
by DotAsia Organisation 02 Feb '22

02 Feb '22

We regret to inform the Members and Electorate of dot.Asia, of the following. Earlier today we received a withdrawal of candidacy from Mr Neil Gane. As a result of this, and noting that 6 votes had already been cast, we have today temporarily suspended the voting platform, whilst we updated and engaged with the Board, and with their concurrence, once unsuspended shortly, fresh voting credentials with revised explanatory notes, will be sent to the electorate to vote on the now reduced slate. We regret the inconvenience caused by this withdrawal to those who had already cast their poll for candidates, before the suspension of the current vote round and of course to the electorate and members in general. This update Poll is planned to start date Feb 3, 2022, 00:00 UTC - Poll close date unchanged so Feb 14, 2022, 23:59 UTC - Same email vote confirmations will be used as previously described. This affects the following aspects of the current election; the total number of candidates is now 5 for 3 seats and the number of candidates able to be selected for the 1 North East Asia seat is now 2 candidates, noting then- * The following 5 candidates are up for election for the 3 seats in the Sponsor Member category: * Arthur CHANG * Leonid TODOROV * Maureen HILYARD * Murad IBRAGIMOV * Nicole T. I. CHAN * The 2 candidates for election from the sub-region North East Asia are: * Arthur CHANG * Nicole T. I. CHAN As previously announced after voting, the single candidate from those two (2) listed immediately above, who receive the highest number of votes will be deemed elected for the sub-region of North East Asia with the 2 remaining seats filled by the top 2 candidates from the remaining 4. Regards, and apologies for this inconvenience to the electorate. [cid:180d70e7-01af-40ed-934f-e59784273747] Cheryl Langdon-Orr DotAsia Election Chair 2022

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DotAsia Board Elections 2022 - End of Nomination Results
by DotAsia Organisation 30 Jan '22

30 Jan '22

Dear DotAsia Member, The nomination period for the DotAsia Board Elections 2022 was completed on January 25, 2022. Following the Board Election Procedures BEP 2022<https://www.dot.asia/policies/BGC004-BoardElectionsProcedures-v1-20211223.p…>, section 2.4. Dispute Resolution; a 96 hours dispute resolution period, ending Jan 30, 2022, 00:00 UTC has now elapsed and I am writing to you to announce that the nomination results can be found at https://nominations.board2022.dot.asia<https://nominations.board2022.dot.asia/> and for your convenience are included in the table below. Your attention is also drawn to the ** IMPORTANT INFORMATION for The Electorate, immediately below this Candidate details table: Candidate Member Category Nominated By Seconded By Candidate Confirmation Candidate Sub-Region Remarks Nicole T. I. CHAN Sponsor Member TWNIC (.TW) JPRS (.JP) Candidacy Accepted North and Northeast Asia Satish BABU Co-Sponsor Member APRALO APNG Candidacy Accepted N/A Boyoung KIM Sponsor Member KRNIC (.KR) JPRS (.JP) Candidacy Accepted North and Northeast Asia Withdrawn at candidate's request Alireza SALEH Sponsor Member Datacom Co., Ltd. (.MN) ISOC (.AM) Candidacy Accepted Middle East & Western Asia Murad IBRAGIMOV Sponsor Member AFGNIC (.AF) ccTLD-ID (.ID) Candidacy Accepted Central and South East Asia Arthur CHANG Sponsor Member IUSN Foundation (.NU) KAZNIC (.KZ) Candidacy Accepted North and Northeast Asia Maureen HILYARD Sponsor Member InternetNZ (.NZ) JPRS (.JP) Candidacy Accepted Australia and Pacific Asia Neil GANE Sponsor Member DotPH Domains Inc. (.PH) Datacom Co., Ltd. (.MN) Candidacy Accepted North and Northeast Asia Leonid TODOROV Sponsor Member NIXI (.IN) ccTLD-ID (.ID) Candidacy Accepted Not in Asia Pacific **IMPORTANT INFORMATION for The Electorate: Based on the DotAsia Board Elections Procedures 2022<https://www.dot.asia/policies/BGC004-BoardElectionsProcedures-v1-20211223.p…> 1. Since the number of candidates standing for election in the Co-Sponsor Member category is equal to the number of vacancies in that category (i.e. we have 1 candidate and 1 seat), no voting would be required. Satish BABU is therefore deemed elected as he is the only candidate in the Co-Sponsor Member category. 2. In accordance with the geographical diversity requirement specified in Article 33 of the M&A, there shall be at least 1 Director elected for the sub-region of the Middle East & Western Asia in the Sponsor Member category. Since the number of candidates standing for election in the Middle East & Western Asia Sponsor Member category is equal to the number of vacancies in that category (i.e. we have 1 candidate and 1 seat), no voting would be required. Alireza SALEH is therefore deemed elected as he is the only candidate in the Middle East & Western Asia region in the Sponsor Member category. 3. DotAsia will enter into the voting process, which starts on Jan 31 (Mon), and ends on Feb 14, 2022 (Mon) 23:59 UTC (i.e. a period of 2 weeks), with the following 6 candidates up for election for the 3 seats in the Sponsor Member category: Arthur CHANG Leonid TODOROV Maureen HILYARD Murad IBRAGIMOV Neil GANE Nicole T. I. CHAN 4. In accordance with the geographical diversity requirement specified in Article 33 of the M&A, there shall be at least 1 Director elected for the sub-region of North East Asia, and the 3 candidates from that sub-region are: Arthur CHANG Neil GANE Nicole T. I. CHAN After voting, the one who receives the highest number of votes for the sub-region of North East Asia will be deemed elected and the rest of the 2 vacancies will be filled by the top 2 candidates from the remaining 5 candidates. 5. Available candidate bios and statements of interest (SOI) will be posted on the voting platform and https://www.dot.asia/board-elections-2022/ at the start of the voting period. For more information about the voting process, please refer to our procedures document at https://www.dot.asia/policies/BGC004-BoardElectionsProcedures-v1-20211223.p…. Whitelisting 1. BigPulse is the online voting platform used for this election. BigPulse sends emails from the domain name mail1.bigpulse.com which currently uses IP addresses: 209.15.228.130 and 5.44.17.248, please whitelist these IP addresses. A customized ballot including voting instructions will be sent to the Voting Representative of each Sponsor Member at the start of the voting period. Note that Co-Sponsor Members will not receive a ballot. 2. Upon voting, a vote receipt will be sent to the voter and copied to the third-party scrutineer (jesse(a)abacushkcpa.com) Additionally, the scrutineer will send out a confirmation email to each voter and the voter is required to reply to the scrutineer within 48 hours. Any votes that are not confirmed within 48 hours may be counted as invalid. Please whitelist jesse(a)abacushkcpa.com<mailto:jesse@abacushkcpa.com>. Thank you for your attention to this message, and we look forward to your participation in this year’s elections. Regards, [cid:a5576d00-1b6e-47c9-8ce9-408cad9bb96f] DotAsia Election Chair 2022

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DotAsia Board Elections 2022 - Nomination Updates as of January 21, 2022
by Organisation DotAsia 21 Jan '22

21 Jan '22

Dear DotAsia Members, A Board Elections Compliance Administrator has been engaged to provide supporting and administrative services on behalf of the Board’s Elections Committee. There has been an update to the status of nominations in the DotAsia Board Elections. You can view the latest status here: https://nominations.board2022.dot.asia/<https://www.google.com/url?q=https://www.google.com/url?q%3Dhttps://nominat…> For your convenience, the current status is included below as well. Candidate Member Category Nominated By Seconded By Candidate Confirmation Candidate Sub-Region Remarks Nicole T. I. CHAN Sponsor Member TWNIC (.TW) JPRS (.JP) Candidacy Accepted North and Northeast Asia Satish BABU Co-Sponsor Member APRALO APNG Candidacy Accepted N/A Boyoung KIM Sponsor Member KRNIC (.KR) JPRS (.JP) Candidacy Accepted North and Northeast Asia Withdrawn at candidate's request Alireza SALEH Sponsor Member Datacom Co., Ltd. (.MN) ISOC (.AM) Candidacy Accepted Middle East & Western Asia Murad IBRAGIMOV Sponsor Member AFGNIC (.AF) ccTLD-ID (.ID) Candidacy Accepted Central and South East Asia Arthur CHANG Sponsor Member IUSN Foundation (.NU) KAZNIC (.KZ) Candidacy Accepted North and Northeast Asia Maureen HILYARD Sponsor Member InternetNZ (.NZ) JPRS (.JP) Neil GANE Sponsor Member DotPH Domains Inc. (.PH) Datacom Co., Ltd. (.MN) Please be reminded that the nomination period will end on January 25, 2022 (Tue) 23:59 UTC. Board Elections Compliance Administrator, on behalf of DotAsia Board Secretariat (Elections Team)

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DotAsia Board Elections 2022 - Nomination Updates as of January 16, 2022
by Organisation DotAsia 16 Jan '22

16 Jan '22

Dear DotAsia Members, A Board Elections Compliance Administrator has been engaged to provide supporting and administrative services on behalf of the Board’s Elections Committee. There has been an update to the status of nominations in the DotAsia Board Elections. You can view the latest status here: https://nominations.board2022.dot.asia/<https://www.google.com/url?q=https://www.google.com/url?q%3Dhttps://nominat…> For your convenience, the current status is included below as well. Candidate Member Category Nominated By Seconded By Candidate Confirmation Candidate Sub-Region Nicole T. I. CHAN Sponsor Member TWNIC (.TW) JPRS (.JP) Candidacy Accepted North and Northeast Asia Satish BABU Co-Sponsor Member APRALO APNG Candidacy Accepted N/A Boyoung KIM Sponsor Member KRNIC (.KR) JPRS (.JP) Candidacy Accepted North and Northeast Asia Alireza SALEH Sponsor Member Datacom Co., Ltd. (.MN) ISOC (.AM) Candidacy Accepted Middle East & Western Asia Murad IBRAGIMOV Sponsor Member AFGNIC (.AF) ccTLD-ID (.ID) Please be reminded that the nomination period will end on January 25, 2022 (Tue) 23:59 UTC. Board Elections Compliance Administrator, on behalf of DotAsia Board Secretariat (Elections Team)

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DotAsia Board Elections 2022 - Nomination Updates as of January 7, 2022
by Organisation DotAsia 07 Jan '22

07 Jan '22

Dear DotAsia Members, A Board Elections Compliance Administrator has been engaged to provide supporting and administrative services on behalf of the Board’s Elections Committee. There has been an update to the status of nominations in the DotAsia Board Elections. You can view the latest status here: https://nominations.board2022.dot.asia/<https://www.google.com/url?q=https://www.google.com/url?q%3Dhttps://nominat…> For your convenience, the current status is included below as well. Candidate Member Category Nominated By Seconded By Candidate Confirmation Sub-Region Nicole T. I. CHAN Sponsor Member TWNIC (.TW) JPRS (.JP) Candidacy Accepted North and Northeast Asia Satish BABU Co-Sponsor Member APRALO APNG Boyoung KIM Sponsor Member KRNIC (.KR) JPRS (.JP) Alireza SALEH Sponsor Member Datacom Co., Ltd. (.MN) ISOC (.AM) Please be reminded that the nomination period will end on January 25, 2022 (Tue) 23:59 UTC. Board Elections Compliance Administrator, on behalf of DotAsia Board Secretariat (Elections Team)

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DotAsia Board Elections 2022 - Nomination Updates
by Organisation DotAsia 31 Dec '21

31 Dec '21

Dear DotAsia Members, A Board Elections Compliance Administrator has been engaged to provide supporting and administrative services on behalf of the Board’s Elections Committee. There has been an update to the status of nominations in the DotAsia Board Elections. You can view the latest status here: https://nominations.board2022.dot.asia/<https://www.google.com/url?q=https://www.google.com/url?q%3Dhttps://nominat…> For your convenience, the current status is included below as well. Candidate Member Category Nominated By Seconded By Candidate Confirmation Sub-Region Nicole T. I. CHAN Sponsor Member TWNIC (.TW) JPRS (.JP) Candidacy Accepted North and Northeast Asia Please be reminded that the nomination period will end on January 25, 2022 (Tue) 23:59 UTC. Board Elections Compliance Administrator, on behalf of DotAsia Board Secretariat (Elections Team)

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DotAsia Board Elections 2022 - Nomination Period Begins TODAY - December 28, 2021
by DotAsia Organisation 28 Dec '21

28 Dec '21

Dear DotAsia Members, Please find below two important announcements pertaining to the 2022 DotAsia Board Elections now underway: 1. 3rd-Party Election Compliance Administrator (Board Secretariat - Election Team) To continue the robustness of the Board Elections Process, we have invited a 3rd-Party Election Compliance Administrator to serve on behalf of the Board Secretariat in Elections correspondence. The Election Compliance Administrator (Board Secretariat - Election Team) will report to the Election Committee and will be communicating to members using DotAsiaBoardElection(a)outlook.com<mailto:DotAsiaBoardElection@gmail.com>. 2. Nomination Period Begins As foreshadowed, the Nomination Period for the DotAsia Board Elections 2022 has started today, December 28, 2021, and will end on Jan 25, 2022 (Tue) 23:59 UTC. As outlined in the Board Elections Procedures document Appendix A a template of a standard form of nomination may be used see page 8 at https://www.dot.asia/board-elections-2022/; A copy of this template/text is included below my message should you wish to submit your nominations and seconds for this election. Completed forms should be emailed addressed to DotAsiaBoardElection(a)outlook.com<mailto:DotAsiaBoardElection@gmail.com> before the close of the Nomination Period. Note we will only accept nominations, seconds and votes from your organization’s designated email address that DotAsia has on file. Email correspondence has already been sent to email addresses on file for confirmation purposes. If you have not received this, please check your spam folder and/or reach out to the Board Secretariat at boardsec(a)dot.asia<mailto:boardsec@dot.asia> as soon as possible. Your attention is drawn to Article 40 (a) of the M&A: 'Nomination of Candidates'; “Each candidate standing for election to the Board for each category of Members must be a natural person proposed by an existing Member of the Company and seconded by another existing Member of the Company. Both proposer and the seconder must be from the same category of Members as the category for which the candidate is standing for election.” Furthermore, Article 40 (c) of the M&A specifies “A candidate for election to the Board cannot stand for more than one category of Members at the same election.” Once a nomination and a second is received for a specific candidate, the Board Secretariat will email the candidate for his/her confirmation of acceptance of candidacy. Such email will also include an information package detailing the roles and fiduciary responsibilities of being a DotAsia Board director (as included in the DotAsia Board Governance Framework – https://dot.asia/BGC001, Code of Conduct – https://dot.asia/BGC-002 and Board Confidentiality Guidelines) for the candidates' reference. Each candidate will be requested to confirm their willingness to act in accordance with these provisions by return email, as well as their nomination and their willingness to serve as a DotAsia Board director if elected. Thank you for your attention to this formal announcement, and we look forward to your participation in the upcoming 2022 DotAsia Board election. Sincerely, [cid:91026ef7-9957-4ce2-8569-baee1d2c0947] Cheryl Langdon-Orr DotAsia Election Chair 2022 ________________________________________ The following form/text may be used by a proposer to nominate a candidate: ======================================================================== To: DotAsiaBoardElection(a)outlook.com<mailto:DotAsiaBoardElection@outlook.com> Subject: DotAsia Board Elections Nomination ======================================================================== Dear DotAsia Board Secretariat, Our organization is proposing a nomination in the DotAsia Board Elections 2022, with the following details: Proposing Organization’s Name: Member Category: [Sponsor Member or Co-Sponsor Member] Candidate’s Name: Candidate’s Email Address: Sincerely, _______________ (Name of Voting Representative) _______________ (Title/Position) _______________ (Organization) ________________________________________ The following form/text may be used by a seconder in the nomination of a candidate: ======================================================================== To: DotAsiaBoardElection(a)outlook.com<mailto:DotAsiaBoardElection@outlook.com> Subject: Seconding of a Nomination for the DotAsia Board Elections ======================================================================== Dear DotAsia Board Secretariat, _______________ (Member), will second the nomination of: _______________ (Candidate) proposed by _______________ (proposer) to run as a candidate in the [ Sponsor Member / Co-Sponsor Member ] category of the DotAsia Board Elections in 2022. Our organization is seconding a nomination in the DotAsia Board Elections 2022, with the following details: Seconding Organization’s Name: Proposing Organization’s Name: Member Category: [ Sponsor Member or Co-Sponsor Member ] Candidate’s Name: Sincerely, _______________ (Name of Voting Representative) _______________ (Title/Position) _______________ (Organization)

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DotAsia Board Elections 2022 - Election Committee
by DotAsia Chair 27 Dec '21

27 Dec '21

Dear DotAsia Member, The Board is pleased to announce the appointment of the 2022 DotAsia Board Election Committee. Election Committee Chair: Ms. Cheryl Langdon-Orr Election Committee Co-Sponsor Members community representative: to monitor the election for seat(s) returned from the Sponsor Member category: Mr. Kuo-Wei Wu Election Committee Sponsor Members community representative: to monitor the election for seat(s) returned from the Co-Sponsor Member category: Mr. Andrew Molivurae The term of the current Election Committee is from December 27, 2021 to February 27, 2022. The Election Committee will oversee the election process, declare the election results and resolve procedural disputes, if any. For more information about the DotAsia Board Election, please refer to the Board Elections Procedures 2022<https://www.dot.asia/board-elections-2022/>. As stated in the Board Election Procedures, the Board Secretariat shall work under the supervision of the Board Secretary on the administration of the Board Elections. The Board has appointed the Board Community-Projects Committee (BCC) Chair, Ms. Ellen Strickland, as the Board Secretary for the DotAsia Board Elections 2022. The Election Committee will provide you with updates through DotAsiaElectionCommittee(a)outlook.com<mailto:DotAsiaElectionCommittee@outlook.com>. Please add this email address to your contact list or whitelist it in your email system to ensure that you can receive Elections-related communications. Thank you again for all who participated, commented and provided feedback in the development of this year’s DotAsia Board Elections Procedures (BEP) 2022, which took into account feedback received from the DotAsia AGM2021<https://www.dot.asia/dotasia-files/board/meeting-minutes/agm/DotAsia-Annual…> and from the Advisory Council. A First Draft<https://www.dot.asia/policies/BGC004-BoardElectionsProcedures-v1-DRAFT-1-20…> and Notice Of DotAsia Board Elections<https://www.dot.asia/policies/NoticeOfBoardElections2022-DRAFT-1_20211103.p…> was posted for public comment and announced to Members on November 4, 2021, followed by the Revised Draft<https://www.dot.asia/policies/BGC004-BoardElectionsProcedures-v1-DRAFT-2-20…>, posted and announced on December 2, 2021. The Final BEP 2022<https://www.dot.asia/policies/BGC004-BoardElectionsProcedures-v1-20211223.p…> and Final Notice of DotAsia Board Elections<https://www.dot.asia/policies/NoticeOfBoardElections2022-20211223.pdf> was posted and announced on December 23, 2021. I look forward to your participation in the DotAsia Board Elections. Sincerely, Maureen Hilyard Board Chair DotAsia Organisation

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DotAsia Board Elections Procedure 2022 - Final Version Posted
by boardsec＠dot.asia 23 Dec '21

23 Dec '21

Dear DotAsia Members, The final version of the DotAsia Board Elections Procedures for the 2022 Board Elections (BGC-004: Board Elections Procedures along with the Notice of Board Elections 2022) is now posted on https://www.dot.asia/board-elections-2022/ (and attached here for your reference). A separate but related Special Advisory has also been issued: https://www.dot.asia/policies/SpecialAdvisory-CompositionOfDotAsiaBoard-FINA L-20211223.pdf. Please be reminded that the nomination period will begin on Tuesday December 28, 2021. Best Regards, Board Secretariat DotAsia Organisation

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