- Announce - DotAsia Mailman List Manager

Re: [Announce] DotAsia Board Elections 2022
by boardsec＠dot.asia 02 Dec '21

02 Dec '21

Dear DotAsia Members, A revised draft of the DotAsia Board Elections Procedures incorporating feedback and comments received has been posted at: https://www.dot.asia/board-elections-2022/. It is open for a second round of public comments, with the final version scheduled to be posted on Dec 23, 2021. If you have any comments for the elections procedures, please contact us through boardsec(a)dot.asia. Thank you and we look forward to your participation. Board Secretariat DotAsia Organisation From: boardsec(a)dot.asia <boardsec(a)dot.asia> Sent: November 3, 2021 9:50 PM To: 'announce(a)dot.asia' <announce(a)dot.asia> Subject: DotAsia Board Elections 2022 Dear DotAsia Members, The first draft of the DotAsia Board Elections Procedures (BEP) for the upcoming Board Elections had been posted for your comments and feedback at: https://www.dot.asia/board-elections-2022/. Note that as explained in BEP2021 (https://www.dot.asia/policies/DotAsia-BoardElections2021_AmendedFINAL-COMPL ETE-2021-01-25.pdf see Endnote), it is anticipated from this year onwards that two documents will be maintained, with the procedures being a policy document that may not be changed each year, and the details and dates published as a notice separately, which is anticipated to be updated each year. The vacancies in the Board Elections 2022 for each Member category are: . Sponsor Members: 4 . Co-Sponsor Members: 1 The timeline for the elections is as follows: . December 27, 2021 (Mon) - Seating of the Board Election Committee . December 28, 2021 (Tue) - Nomination Period Begins (4 weeks) . January 25, 2022 (Tue) - Nomination Period Ends . January 30, 2022 (Sun) - Nominations Report sent to the Board . January 31, 2022 (Mon) - Voting Period Begins (2 weeks) (if necessary) . February 4, 2022 (Fri) - Call for Annual General Meeting (AGM) . February 14, 2022 (Mon) - Voting Period Ends . February 27, 2022 (Sun) - Annual General Meeting . February 27, 2022 (Sun) - New elected Board members assume office This is an announcement email, please do not reply or send to <mailto:announce@dot.asia> announce(a)dot.asia. For all board elections matters, including comments for the elections procedures, please contact us through boardsec(a)dot.asia <mailto:boardsec@dot.asia> . We look forward to your participation. Board Secretariat DotAsia Organisation

1 0

DotAsia Board Elections 2022
by boardsec＠dot.asia 03 Nov '21

03 Nov '21

Dear DotAsia Members, The first draft of the DotAsia Board Elections Procedures (BEP) for the upcoming Board Elections had been posted for your comments and feedback at: https://www.dot.asia/board-elections-2022/. Note that as explained in BEP2021 (https://www.dot.asia/policies/DotAsia-BoardElections2021_AmendedFINAL-COMPL ETE-2021-01-25.pdf see Endnote), it is anticipated from this year onwards that two documents will be maintained, with the procedures being a policy document that may not be changed each year, and the details and dates published as a notice separately, which is anticipated to be updated each year. The vacancies in the Board Elections 2022 for each Member category are: . Sponsor Members: 4 . Co-Sponsor Members: 1 The timeline for the elections is as follows: . December 27, 2021 (Mon) - Seating of the Board Election Committee . December 28, 2021 (Tue) - Nomination Period Begins (4 weeks) . January 25, 2022 (Tue) - Nomination Period Ends . January 30, 2022 (Sun) - Nominations Report sent to the Board . January 31, 2022 (Mon) - Voting Period Begins (2 weeks) (if necessary) . February 4, 2022 (Fri) - Call for Annual General Meeting (AGM) . February 14, 2022 (Mon) - Voting Period Ends . February 27, 2022 (Sun) - Annual General Meeting . February 27, 2022 (Sun) - New elected Board members assume office This is an announcement email, please do not reply or send to <mailto:announce@dot.asia> announce(a)dot.asia. For all board elections matters, including comments for the elections procedures, please contact us through boardsec(a)dot.asia. We look forward to your participation. Board Secretariat DotAsia Organisation

1 0

DotAsia EGM (Extraordinary General Meeting): May 25, 2021, TUE
by DotAsia Board Secretariat 21 May '21

21 May '21

Dear DotAsia Members, This is an update to the single agenda item on the appointment of auditors for the upcoming EGM as duly called earlier. After our AGM on Feb 28, 2021, the Board Finance Committee (BFC) and the Board considered the feedback from Members at the AGM and sought Baker Tilly (formerly proposed auditors at the AGM) for further clarifications. Baker Tilly subsequently declined the potential engagement as auditors for DotAsia. The DotAsia Board since further looked at 3 other shortlisted firms. Please find attached information regarding the 3 shortlisted audit firms according to aspects that were considered and compared. The DotAsia Board has deliberated on the matter and is proposing the appointment of Mazars HK for the Members' consideration and adoption at the upcoming EGM. Sincerely, Board Secretariat DotAsia Organisation From: Announce [mailto:announce-bounces@dot.asia] On Behalf Of DotAsia Board Secretariat Sent: Monday, May 3, 2021 8:03 PM To: announce(a)dot.asia Subject: [Announce] DotAsia EGM (Extraordinary General Meeting): May 25, 2021, TUE Dear DotAsia Members, As mentioned in our AGM (Annual General Meeting) on Feb 28, 2021, we are looking to have the members' resolution on the appointment of auditors upon further discussion and clarification by the board. We hereby give notice for an EGM (Extraordinary General Meeting) to be held for member resolution on this matter: Date: May 25th, 2021 (Tue) Time: 12:00PM HKT (04:00 UTC) Format: Online meeting via Zoom Zoom URL: <https://aji.asia/egm2021> https://aji.asia/egm2021 We look very much forward to seeing you virtually in this meeting. If you have any questions, please feel free to contact us at <mailto:boardsec@dot.asia> boardsec(a)dot.asia. Sincerely, Board Secretariat DotAsia Organisation

1 0

DotAsia EGM (Extraordinary General Meeting): May 25, 2021, TUE
by DotAsia Board Secretariat 03 May '21

03 May '21

Dear DotAsia Members, As mentioned in our AGM (Annual General Meeting) on Feb 28, 2021, we are looking to have the members’ resolution on the appointment of auditors upon further discussion and clarification by the board. We hereby give notice for an EGM (Extraordinary General Meeting) to be held for member resolution on this matter: Date: May 25th, 2021 (Tue) Time: 12:00PM HKT (04:00 UTC) Format: Online meeting via Zoom Zoom URL: https://aji.asia/egm2021 We look very much forward to seeing you virtually in this meeting. If you have any questions, please feel free to contact us at boardsec(a)dot.asia<mailto:boardsec@dot.asia>. Sincerely, Board Secretariat DotAsia Organisation

1 0

DotAsia Board Elections 2021 Announcement
by DotAsia Election Committee 25 Feb '21

25 Feb '21

Dear DotAsia Members, The voting period of the DotAsia Board Elections 2021 has ended on February 19, 2021 23:59 UTC. The voting results are as follows: ---------------------------- Ballots Issued: 24 ---------------------------- Voter ID: 272405 605516 473652 140027 964703 920348 802989 487043 770536 866563 582390 913625 848505 498472 205360 393690 705774 940435 837632 971888 486903 155401 720775 396635 ---------------------------- Ballots Received: 19 (18 valid, 1 invalid) ---------------------------- Voter ID: 605516 140027 920348 802989 (invalid) 770536 866563 582390 913625 848505 498472 205360 393690 705774 940435 837632 971888 486903 720775 396635 ---------------------------- Votes Casted: 62 ---------------------------- Candidate Votes Received Santanu ACHARYA 14 (elected) Ellen STRICKLAND 14 (elected) Jose Emmanuel DISINI 13 (elected) Andi BUDIMANSYAH 10 (elected) Ali ALMESHAL 6 Emani FAKAOTIMANAVA-LUI 5 * In accordance with the geographical diversity requirement specified in Article 33 of the M&A, there shall be at least 1 Director elected for the sub-region of South and Southeast Asia, and the 3 candidates from that sub-region are: Santanu ACHARYA – South & Southeast Asia Andi BUDIMANSYAH – South & Southeast Asia Jose Emmanuel DISINI – South & Southeast Asia Based on the voting, the following candidates are elected for the Sponsor Member category: Santanu ACHARYA Andi BUDIMANSYAH Jose Emmanuel DISINI Ellen STRICKLAND Note again that Kashif ADEEL was deemed elected for the Co-Sponsor Member category as he was the only candidate nominated for that category. The election results will be reported at the upcoming AGM on Feb 28, 2021. Thank you very much for your participation! Sincerely, Kuo-Wei Wu DotAsia Election Chair 2021 NOTE: In accordance to section 2.3 of the DotAsia Board Elections Procedures 2021, this Agreed-upon Procedures Report on DotAsia Organisation Board Elections in 2021 will be provided for the information of the Election Committee members, DotAsia Board and DotAsia Members only and it should not be copied, referred to or disclosed in whole or in part to any other persons, and the third-party scrutineer will expressly disclaim any liability to any such party in this respect.

1 0

DotAsia AGM (Annual General Meeting): Feb 28, 2021, SUN
by DotAsia Board Secretariat 05 Feb '21

05 Feb '21

Dear DotAsia Members, We look very much forward to seeing you virtually at this year's DotAsia Annual General Meeting (AGM) to be held in conjunction with the APRICOT 2021. Date: 28th of February, 2021 (Sun) Time: 14:30 - 16:00 (Philippines Time = 06:30 - 08:00 UTC) Format: Online meeting via Zoom Zoom URL: https://aji.asia/agm2021 (Note: Zoom room link will be updated once confirmed by the event organizer) The AGM is open to members as well as the public, please register at https://agm.dot.asia. Here is a brief outline of the agenda: 1. Administrative Welcome 2. Board Chair Opening Remarks 3. Board Election Chair Report 4. Board Governance Committee (BGC) Report 5. Board Finance Committee (BFC) Report 6. Board Community Projects Committee (BCC) Report 7. DotAsia Highlights 2020 & Strategic Plan 2021 8. .Asia Registry Backend Provider Report 9. Financial Report 2019-2020 10. Open Discussions We have one (1) Members' resolution this year: 1. Appointment of Auditors If you have not registered yet, please do so at https://agm.dot.asia. Details will be included on the AGM website as they become available. Sincerely, Board Secretariat DotAsia Organisation

1 0

DotAsia Board Elections 2021 - End of Nomination Results
by DotAsia Election Committee 03 Feb '21

03 Feb '21

Dear DotAsia Member, The nomination period for the DotAsia Board Elections 2021 has completed on February 1, 2021. The nomination results can be found at https://nominations.board2021.dot.asia <https://nominations.board2021.dot.asia/>, and for your convenience included below: Candidate Member Category Nominated By Seconded By Candidate Confirmation Candidate Sub-Region Kashif ADEEL Co-Sponsor Member APNG APRALO Candidacy Accepted N/A Emani FAKAOTIMANAVA-LUI Sponsor Member IUSN Foundation (.NU) NIC .TJ (.TJ) Candidacy Accepted Australia & Pacific Asia Andi BUDIMANSYAH Sponsor Member PANDI (.ID) UZINFOCOM (.UZ) Candidacy Accepted South and Southeast Asia Jose Emmanuel DISINI Sponsor Member IUSN Foundation (.NU) PH Domain Foundation (.PH) Candidacy Accepted South and Southeast Asia Santanu ACHARYA Sponsor Member NIXI (.IN) HKIRC (.HK) Candidacy Accepted South and Southeast Asia Ali ALMESHAL Sponsor Member TWNIC (.TW) InternetNZ (.NZ) Candidacy Accepted Middle East & Western Asia Ellen STRICKLAND Sponsor Member InternetNZ (.NZ) JPRS (.JP) Candidacy Accepted Australia & Pacific Asia Based on the DotAsia Board Elections Procedures 2021: 1. Since the number of candidates standing for election in the Co-Sponsor Member category is equal to the number of vacancies in that category (i.e. we have 1 candidate and 1 seat), no voting would be required. Kashif ADEEL is therefore deemed elected as he is the only candidate in the Co-Sponsor Member category. 2. DotAsia will enter into the voting process, which starts on Feb 5 (Fri), and ends on Feb 19, 2021 (Fri) 23:59 UTC (i.e. a period of 2 weeks), with the following 6 candidates up for election for the 4 seats in the Sponsor Member category: Emani FAKAOTIMANAVA-LUI Andi BUDIMANSYAH Jose Emmanuel DISINI Santanu ACHARYA Ali ALMESHAL Ellen STRICKLAND 3. In accordance with the geographical diversity requirement specified in Article 33 of the M&A, there shall be at least 1 Director elected for the sub-region of South and Southeast Asia, and the 3 candidates from that sub-region are: Andi BUDIMANSYAH Jose Emmanuel DISINI Santanu ACHARYA After voting, the one who receives the higher number of votes for the sub-region of South and Southeast Asia will be deemed elected and the rest of the 3 vacancies will be filled by the top 3 candidates from the original voting. 4. Available candidate bios and statement of interest (SOI) will be posted on the voting platform and https://www.dot.asia/board-elections-2021/ <https://www.dot.asia/board-elections-2021/> at the start of the voting period. For more information about the voting process, please refer to our procedures document at https://www.dot.asia/policies/DotAsia-BoardElections2021_AmendedFINAL-COMPL… <https://www.dot.asia/policies/DotAsia-BoardElections2021_AmendedFINAL-COMPL…>. Whitelisting 1. BigPulse is the online voting platform used for this election. BigPulse sends emails from the domain name mail1.bigpulse.com <http://mail1.bigpulse.com/>which currently uses IP addresses: 209.15.228.130 and 5.44.17.248, please whitelist these IP addresses. A customized ballot including voting instructions will be sent to the Voting Representative of each Sponsor Member at the start of the voting period. Note that Co-Sponsor Members will not receive a ballot. 2. Upon voting, a vote receipt will be sent to the voter and copied to the third-party scrutineer (jesse(a)abacushkcpa.com <mailto:jesse@abacushkcpa.com>). Additionally, the scrutineer will send out a confirmation email to each voter and the voter is required to reply to the scrutineer within 48 hours. Any votes that are not confirmed within 48 hours may be counted as invalid. Please whitelist jesse(a)abacushkcpa.com <mailto:jesse@abacushkcpa.com>. Thank you for your attention, and we look forward to your participation in this year’s elections. Sincerely, Kuo-Wei Wu DotAsia Election Chair 2021

1 0

DotAsia Board Elections 2021 - Nomination Updates as of 02 Feb 2021 - 00:30
by Dot Asia 01 Feb '21

01 Feb '21

Dear DotAsia Members, Fusion CPA has been engaged to provide supporting and administrative services on behalf of the Board’s Elections Committee. There has been an update to the status of nominations in the DotAsia Board Elections. You can view the latest status here: https://nominations.board2021.dot.asia/ For your convenience, the current status is included below as well. *Candidate* *Member Category* *Nominated By* *Seconded By* *Candidate Confirmation* *Candidate Sub-Region* Kashif ADEEL Co-Sponsor Member APNG APRALO Candidacy Accepted N/A Emani FAKAOTIMANAVA-LUI Sponsor Member IUSN Foundation (.NU) NIC.TJ (.TJ) Candidacy Accepted Australia & Pacific Asia Andi BUDIMANSYAH Sponsor Member PANDI (.ID) UZINFOCOM (.UZ) Candidacy Accepted South and Southeast Asia Jose Emmanuel DISINI Sponsor Member IUSN Foundation (.NU) PH Domain Foundation (.PH) Candidacy Accepted South and Southeast Asia Santanu ACHARYA Sponsor Member NIXI (.IN) HKIRC (.HK) Candidacy Accepted South and Southeast Asia Ali ALMESHAL Sponsor Member TWNIC (.TW) InternetNZ (.NZ) Candidacy Accepted Middle East & Western Asia Ellen STRICKLAND Sponsor Member InternetNZ (.NZ) JPRS (.JP) Candidacy Accepted Australia & Pacific Asia *The nomination period has ended.* Fusion CPA, on behalf of DotAsia Board Secretariat (Elections Team)

1 0

DotAsia Board Elections 2021 - Nomination Updates as of 01 Feb 2021 - 12:35 UTC
by Dot Asia 01 Feb '21

01 Feb '21

Dear DotAsia Members, Fusion CPA has been engaged to provide supporting and administrative services on behalf of the Board’s Elections Committee. There has been an update to the status of nominations in the DotAsia Board Elections. You can view the latest status here: https://nominations.board2021.dot.asia/ For your convenience, the current status is included below as well. *Candidate* *Member Category* *Nominated By* *Seconded By* *Candidate Confirmation* *Candidate Sub-Region* Kashif ADEEL Co-Sponsor Member APNG APRALO Candidacy Accepted N/A Emani FAKAOTIMANAVA-LUI Sponsor Member IUSN Foundation (.NU) NIC. TJ (.TJ) Candidacy Accepted Australia & Pacific Asia Andi BUDIMANSYAH Sponsor Member PANDI (.ID) UZINFOCOM (.UZ) Candidacy Accepted South and Southeast Asia Jose Emmanuel DISINI Sponsor Member IUSN Foundation (.NU) PH Domain Foundation (.PH) Candidacy Accepted South and Southeast Asia Santanu ACHARYA Sponsor Member NIXI (.IN) HKIRC (.HK) Candidacy Accepted South and Southeast Asia Ali ALMESHAL Sponsor Member TWNIC (.TW) Ellen STRICKLAND Sponsor Member InternetNZ (.NZ) JPRS (.JP) Candidacy Accepted Australia & Pacific Asia *Please be reminded that the nomination period will end on February 1, 2021 (Mon) 23:59 UTC. * Fusion CPA, on behalf of DotAsia Board Secretariat (Elections Team)

1 0

DotAsia Board Elections 2021 - Nomination Updates as of 01 Feb 2021 - 01:39 UTC
by Dot Asia 31 Jan '21

31 Jan '21

Dear DotAsia Members, Fusion CPA has been engaged to provide supporting and administrative services on behalf of the Board’s Elections Committee. There has been an update to the status of nominations in the DotAsia Board Elections. You can view the latest status here: https://nominations.board2021.dot.asia/ For your convenience, the current status is included below as well. *Candidate* *Member Category* *Nominated By* *Seconded By* *Candidate Confirmation* *Candidate Sub-Region* Kashif ADEEL Co-Sponsor Member APNG APRALO Candidacy Accepted N/A Emani FAKAOTIMANAVA-LUI Sponsor Member IUSN Foundation (.NU) NIC .TJ (.TJ) Candidacy Accepted Australia & Pacific Asia Andi BUDIMANSYAH Sponsor Member PANDI (.ID) UZINFOCOM (.UZ) Candidacy Accepted South and Southeast Asia Jose Emmanuel DISINI Sponsor Member IUSN Foundation (.NU) PH Domain Foundation (.PH) Santanu ACHARYA Sponsor Member NIXI (.IN) HKIRC (.HK) Candidacy Accepted South and Southeast Asia Ali ALMESHAL Sponsor Member TWNIC (.TW) Ellen STRICKLAND Sponsor Member InternetNZ (.NZ) JPRS (.JP) Candidacy Accepted Australia & Pacific Asia *Please be reminded that the nomination period will end on February 1, 2021 (Mon) 23:59 UTC. * Fusion CPA, on behalf of DotAsia Board Secretariat (Elections Team)

1 0